Collaborative spreadsheets help you work together, but they don’t solve version control problems. Learn how smart change tracking and built-in audit logs can save hours of confusion and ensure your event production stays accurate and up to date.

When every spreadsheet version claims to be “final,” none of them really are. If you’re tired of spending hours reconciling edits across multiple files, you’re not alone. Discover why traditional spreadsheets can’t keep up with collaborative event planning—and how purpose-built tools help you share accurate, up-to-date information without the chaos.

If you’ve ever spent hours fixing broken formulas in your event spreadsheet, you’re not alone. Discover how built-in calculations for service charges and taxes can help you eliminate reference errors, save time, and budget with total confidence.

Spreadsheets don’t warn you when something’s wrong—they just keep calculating. In event planning, a single hidden error in a formula can quietly throw your entire budget off by thousands. Learn why relying on spreadsheets for high-stakes event budgets is risky—and how switching to a smarter tool helps you protect your margins and your credibility.

Managing events shouldn’t mean wrestling with endless spreadsheet tabs. If you’re tired of wasting time toggling between sheets and hunting for details, it’s time to rethink your approach. Discover how a modern keyword-driven platform can replace tab overload with clear, searchable information—helping you plan faster, avoid errors, and keep every detail at your fingertips.

If your event spreadsheet has grown into a maze of tabs, hidden rows, and color codes only you can decipher, it’s time to reconsider what “organized” really means. Tab overload doesn’t just slow you down—it creates confusion, bottlenecks, and risks you can’t afford when planning complex events. Learn why spreadsheets become liabilities as your event grows—and how a centralized, live system can help you plan with confidence, clarity, and less stress.

Tired of juggling spreadsheets and trying to track down the “final” version of your event budget? In this video, we’ll show you how easy it is to build a live, accurate conference budget using Pholeo—the all-in-one event logistics platform built for event professionals.

Whether you're managing executive offices, attendee experiences, or staff operations, Pholeo lets you create and update your budget in real time, directly from your production schedule. No guesswork. No rework. Just smart, simple budgeting built for how events actually run.

Planning an in-person event? Understanding average event budgets by type and attendee count is critical for realistic forecasting. We’ve compiled a detailed national averages guide for one-day conferences, multi-day conventions, incentive trips, galas, and more—scaling from 200 to 15,000 attendees. Plus, get a full breakdown of major cost centers like Food & Beverage, Audio/Visual, Venue, and Marketing to make budgeting easier than ever.

In the world of conference and event planning, there's always been an unspoken rule: "Just start with last year's budget." But if you're planning a conference in 2025, that rule is officially obsolete.

Between supply chain volatility, post-pandemic cost increases, and ever-evolving attendee expectations, the pricing landscape for conferences has fundamentally changed. Read how to best manage your 2025 event budget here.

Planning events in 2025? Don't head into peak season without this Q1 recap from Event Logistics Lab. From budget-saving gold-mines, to the evolution of event tech with founder Rocio Aldana, to practical self-care tips that actually help, we’re breaking down the most replay-worthy moments of the quarter. Plus: sustainability strategies, travel perks, and why every event pro deserves a staff meal budget.

Ready to master your event’s Food & Beverage budget without sacrificing flavor? In this episode, Gregory sits down with industry veteran Lee Avery, who brings over 25 years of experience across convention centers, corporate conferences, and special events. From decoding the hidden costs of staff meals to leveraging daily reconciliation for cost control, Lee shares practical tips that any planner can use. Tune in for real-world strategies and insider hacks to keep your F&B budget firmly in check.

In this episode of Power Half Hour, we’re joined by Trish Rothman, an event strategist with a wealth of experience in creating high-impact, engaging events. Trish shares her insights on crafting events that captivate audiences, foster connections, and drive results. Whether you're planning a corporate gathering or a large-scale conference, her expert advice will help you elevate your event strategy.

In this episode of Event Logistics Lab, Greg and Rocio dive into the evolution of event technology, exploring how early tech adoption in financial services influenced modern event planning tools. Rocio shares her experiences in bridging the gap between analog and digital processes, the role of change management in tech adoption, and the complexities of food and beverage planning in a rapidly shifting landscape. They discuss the importance of balancing innovation with usability, ensuring that event tech enhances efficiency without replacing the human element.

Event planning is high-stress, high-stakes, and physically demanding—but sustainability isn’t just about the planet; it’s about taking care of yourself, too. In this episode of Power Half Hour, Marley Finnegan joins us to talk about burnout, hydration hacks, setting boundaries, and how event professionals can stay resilient while managing the chaos. Listen now!

In Episode 4 of Event Logistics Lab, Gregory Perrine and Colleen Ortiz, Account Director at nth Degree Events, explore the complexities of food and beverage budgeting, sponsorship strategies, and managing rising costs at large-scale conferences. Discover insights on interactive catering trends, water cost management, and how to avoid common budget pitfalls. Tune in for expert strategies to master event logistics and deliver unforgettable attendee experiences.

This description targets key phrases such as "food and beverage budgeting," "sponsorship strategies," and "large-scale conferences" to help improve search rankings while providing a clear, concise overview of the episode.

What’s tougher—wedding planning or corporate events? Event pro Jen joins the Power Half Hour to compare the chaos, share behind-the-scenes stories, and reveal what makes each world unique. From investment bankers’ helicopter moms to AI fails, this episode is packed with laughs and lessons for planners of all kinds. Listen now!

In this episode, Gregory chats with Erin Weldon from Team San Jose about elevating event experiences through vendor partnerships, sustainability, and the logistics of large-scale events. Learn how early planning and community collaboration make all the difference.

Crack open a cold one, and join Lauren Ramsey, Rocio Aldana, and Gregory Perrine in this Power Half Hour episode as Lauren shares her experiences navigating dietary needs at large conferences. Learn how thoughtful planning and clear communication can create a more inclusive event experience for all attendees.

In this episode of Event Logistics Lab, Gregory Perrine sits down with food and beverage expert Regina Panza to discuss the challenges of accommodating dietary needs at large events. From allergies to dietary preferences, learn how planners can navigate the growing demand for specialized meals and create better attendee experiences while managing food waste.

Welcome to Power Half Hour, the first of our special behind-the-scenes episodes of Event Logistics Lab! In this casual, fun-filled episode, Pholeo’s co-founders, Gregory Perrine and Rocio Aldana, share a drink and chat about all things event logistics. They get personal, reflect on the first episode with Julie Larson on sustainability, and dive into why they’re so passionate about hospitality and logistics in the event industry.