$ specs --function-sheets --live
A conference planner, on a Spec Sync call
A function sheet in Pholeo is a view of the live program, not a file. Edit a set, a count or a start time once and every sheet, print and export that mentions it is already right.
spec sync · transcript
Why the sheet is never stale
Live specs
Specs sit with the function, with a log of who changed what and when. The sheet is generated from that record, so there is nothing to reconcile between the spreadsheet and the PDF.
Exports your vendors will open
Print-ready function sheets and BEO-style documents for the venue, grids for the AV house, exports for whoever asked. Each one is a report over the same data, produced when it is needed.
Inventory on the fly
Products and services are a catalog. Add the Tuesday lunch menu to four functions, change the price once, and every estimate updates with it.
Change that propagates
Move the keynote by half an hour and the agenda, the space plan, the function sheet and the phone onsite all say the new time. Nobody re-keys it, because nothing was copied.
A Spec Sync builds your first board from one real BEO or function sheet.
“It’s faster. It’s more accurate. And I don’t have to chase the details anymore.”
Lauren Koleszar, CMP
Meetings Manager, ASIS International
Case study · URMIA
“For 25 years I was stuck translating spreadsheets and mail merges into something venues could understand. Pholeo changed that.”
A lean association team centralized its logistics in Pholeo, cut the Excel and PDF version confusion, and cleaned up the venue conversation without adding staff.
Jack Voorhees
Senior Director of Events, URMIA
FAQ
Straight answers. If yours is not here, ask it on the Spec Sync.
A view of the live program for one function or a set of them: room, set, times, counts, menu, AV and notes, generated from the record the moment you open or print it. There is no file to keep current.
Yes. Print-ready sheets and BEO-style documents come out in the layout a venue expects, and a portal can give a catering manager or a client a single link with a feedback thread. URMIA’s team describes the event order arriving at the hotel with no confusion.
Every edit is logged with who and when, and there is one version. If someone changes their mind, the history shows what it used to say, without a FINAL_v3 file.
Any time. Excel and CSV exports of the specs, the budget or the whole event are a click away, and the data export produces a workbook of every tab you can see.
Most teams start from the workbook or the function book they already have. A Spec Sync builds your first board from one real document with you, and Event Builder can read a BEO or a packet into a draft you review line by line.
Both, on the same function. AV, staging, labor and rentals are catalog items like menus, each with its own charges and taxes, so the AV house’s sheet and the caterer’s sheet come from one record.
Share one spec and we will build your first board with you.
