Time Back.
Peace of Mind.
Confidence & Clairty.
Spend more time event planning, and less time fixing spreadsheet formulas.
Pholeo simplifies event logistics by integrating specs, budgets, and timelines into a single, user-friendly digital hub, replacing spreadsheets, binders, and outdated tools. It modernizes workflows, providing planners with a scalable solution for seamless event management.
Platform + Support for Easy Adoption
All packages are billed per conference and include up to three (3) users.
Paperless Production Package
Clean specs. Confident execution. Zero binders.
Ideal for tighter timelines with pre-program planning underway
Go from spreadsheets and BEOs to production-ready in under 3 weeks
Real-time updates across devices so teams stop working from "old versions"
Planner Empowerment Program
Less spreadsheets. Less time. More peace of mind.
Specs stay accurate over time with all decisions documented
Monthly checkpoints prevent late-stage rework
Paperless Production processes, keeping your team binder-free onsite
Conference Ops Accelerator
Less spreadsheets. Less time. Planning support.
Dedicated workstream planning support embedded into your process
Monthly build-with-me sessions to advance specs and prevent drift
Built for complex, multi-workstream conferences
What to Expect When Planning an Event with Pholeo
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Eliminate Paper
90% reduction in paper required to execute an event.
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Less Revisions
50-75% less revisions when communicating with suppliers.
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Accurate Budgeting
50% more accurate budgeting with integrated dashboards & formulas.
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Time Saved
Up to 40% time saved during an event planning cycle.
Working with the Pholeo Team to execute an event is like having a co-planner at your side. Not only have I been able to save time using the platform. The additional services provided by the team ensures that my event is show-ready ahead of schedule.
Lee Avery
Freelance Event Planner
The Platform Powering The Process
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Viewer License
Coming Soon
Great for key stakeholders and supplier partners.
View only access to:
• Dashboard
• Kanban -
Producer License
Great for team members who support the program on-site and suppliers.
Build full programs in Kanban including:
• Product/Service Items
• Item Labels
• Due Dates
• Photos
• Attachments
• Comments -
Planner License
• All Producer features and
• Full platform access including the ability to plan and view data in Kanban, Grid, and Dashboard views.
• Build robust program budgets using item areas and pricing estimates.
• Create inventories of both product/service items and locations.
• Export items to print and .CSV and easily communicate with external vendors.
Customized Support Built for the Life-Cycle of an Event
Pholeo empowers event planning teams to save time, enhance accuracy, and transition smoothly to a paperless, production-ready event environment.
With support well beyond webinars, we’re with you every step, from sourcing to final specs.
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The foundation of our service package, designed to set your event up for seamless execution. During this phase, we work closely with you to align tools, timelines, and specifications, ensuring all planning elements are organized and ready for the next steps.
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Transforms your event specifications into a customized environment in Pholeo. This phase uploads, verifies, and implements critical details to streamline planning and collaboration, creating a seamless workflow for the planning process.
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Designed to equip your team with the knowledge and confidence to seamlessly manage your event using Pholeo. Through tailored training and support, this phase ensures that all stakeholders are fully prepared to collaborate effectively.
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A critical checkpoint designed to ensure that all event details are aligned, deadlines are met, and your team feels confident leading up to the event. This phase provides peace of mind that everything is on track for a successful execution.
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Transitions your team from planning to production mode, ensuring that all final details are prepared for flawless execution. This phase also completes the digitalization of your event, setting you up for a fully paperless experience.
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Closes the loop on your event by reconciling finances, extracting actionable insights, and preparing for future success. This phase helps you evaluate event performance and provides metrics to share with stakeholders or use in post-event debriefs.
Existing Customers
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