Time Back.
Peace of Mind.
Confidence & Clairty.

Spend more time event planning, and less time fixing spreadsheet formulas.

Pholeo simplifies event logistics by integrating specs, budgets, and timelines into a single, user-friendly digital hub, replacing spreadsheets, binders, and outdated tools. It modernizes workflows, providing planners with a scalable solution for seamless event management.

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Platform + Support for Easy Adoption

All packages are billed per conference and include up to three (3) users.

Fastest path to paperless

Paperless Production Package

Clean specs. Confident execution. Zero binders.

$2,950 per conference
  • Ideal for tighter timelines with pre-program planning underway
  • Go from spreadsheets and BEOs to production-ready in under 3 weeks
  • Real-time updates across devices so teams stop working from "old versions"
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Most popular

Planner Empowerment Program

Less spreadsheets. Less time. More peace of mind.

$5,950 per conference
  • Specs stay accurate over time with all decisions documented
  • Monthly checkpoints prevent late-stage rework
  • Paperless Production processes, keeping your team binder-free onsite
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Highest-touch support

Conference Ops Accelerator

Less spreadsheets. Less time. Planning support.

$9,550 per conference
  • Dedicated workstream planning support embedded into your process
  • Monthly build-with-me sessions to advance specs and prevent drift
  • Built for complex, multi-workstream conferences
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What to Expect When Planning an Event with Pholeo

  • Eliminate Paper by 90%_Pholeo

    Eliminate Paper

    90% reduction in paper required to execute an event.

  • 50-75% Less Revisions_Pholeo

    Less Revisions

    50-75% less revisions when communicating with suppliers.

  • 50% more accurate budgeting_Pholeo

    Accurate Budgeting

    50% more accurate budgeting with integrated dashboards & formulas.

  • 40% Time Saved_Pholeo

    Time Saved

    Up to 40% time saved during an event planning cycle.

Start Saving Time With Pholeo

Working with the Pholeo Team to execute an event is like having a co-planner at your side. Not only have I been able to save time using the platform. The additional services provided by the team ensures that my event is show-ready ahead of schedule. 

Lee Avery
Freelance Event Planner

The Platform Powering The Process

  • Viewer License

    Coming Soon

    Great for key stakeholders and supplier partners.

    View only access to:
    • Dashboard
    • Kanban

  • Producer License

    Great for team members who support the program on-site and suppliers.


    Build full programs in Kanban including:
    • Product/Service Items
    • Item Labels
    • Due Dates
    • Photos
    • Attachments
    • Comments

  • Planner License

    • All Producer features and

    • Full platform access including the ability to plan and view data in Kanban, Grid, and Dashboard views.

    • Build robust program budgets using item areas and pricing estimates.

    • Create inventories of both product/service items and locations.

    • Export items to print and .CSV and easily communicate with external vendors.

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Customized Support Built for the Life-Cycle of an Event

Pholeo empowers event planning teams to save time, enhance accuracy, and transition smoothly to a paperless, production-ready event environment.

With support well beyond webinars, we’re with you every step, from sourcing to final specs.

  • The foundation of our service package, designed to set your event up for seamless execution. During this phase, we work closely with you to align tools, timelines, and specifications, ensuring all planning elements are organized and ready for the next steps.

  • Transforms your event specifications into a customized environment in Pholeo. This phase uploads, verifies, and implements critical details to streamline planning and collaboration, creating a seamless workflow for the planning process.

  • Designed to equip your team with the knowledge and confidence to seamlessly manage your event using Pholeo. Through tailored training and support, this phase ensures that all stakeholders are fully prepared to collaborate effectively.

  • A critical checkpoint designed to ensure that all event details are aligned, deadlines are met, and your team feels confident leading up to the event. This phase provides peace of mind that everything is on track for a successful execution.

  • Transitions your team from planning to production mode, ensuring that all final details are prepared for flawless execution. This phase also completes the digitalization of your event, setting you up for a fully paperless experience.

  • Closes the loop on your event by reconciling finances, extracting actionable insights, and preparing for future success. This phase helps you evaluate event performance and provides metrics to share with stakeholders or use in post-event debriefs.

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