Event Logistics Software
Pholeo is the ultimate solution for meeting and event planners juggling budgets, schedules, vendor communications, and attendee needs across multiple tools.
Instead of managing spreadsheet cells and workbooks event logistics appear in a consistent, scalable, way from contract through production, giving planners a true source-of-truth for their event or conference.
Made for Event and Conference Planners
What is Event Logistics Software?
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Centralized Operating System
Event logistics software is the system planners use to centralize specs, budgets, timelines, and vendor communications—replacing scattered spreadsheets and binders.
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Real-time Collaboration
Pholeo combines planning and onsite production in one hub so your team collaborates in real time, cuts busywork, and keeps every spec, BEO, and invoice aligned to your budget dashboard.
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Efficiency Generation
Teams using Pholeo report up to 40% faster planning cycles, 50–75% fewer supplier revisions, 90% less paper, and 50% more accurate budgets.
Pholeo allows my team to plan together, no more worrying about breaking a formula and spending hours trying to fix the budget spreadsheet.
With Pholeo the real-time numbers are always just a click or tap away.
Regina Panza
F&B Lead, Workday Rising
The Old Way Of Managing Event Logistics
Legacy Spreadsheets
Cumbersome manual updates across tabs and formulas.
Limited collaboration due to planner control
Requires extensive manual calculations for budgets.
Vendor coordination managed through disconnected emails or calls.
Difficult to adapt templates to specific event needs.
High potential for errors due to outdated or inconsistent data.
Limited scalability for large or complex events.
Limited or no integration with other tools or platforms.
Event Tech Platforms
Focus heavily on attendee management, leaving logistics unsupported.
Limited real-time collaboration features for logistical planning.
Often lack modules for vendor coordination and logistics tracking.
Templates and workflows can be rigid and hard to customize.
Integration options may exist but often at higher costs.
Scalability for logistics depends on external add-ons or customizations.
Complex interfaces can result in a steep learning curve.
Provides minimal focus on streamlining backend operations like logistics.
The New Way Of Managing Event Logistics
Centralizes all event logistics, from budgets to production schedules.
Enables seamless, real-time collaboration for planning teams.
Features automated tools for logistics tracking and budget integration.
Streamlines vendor communication through a unified platform.
Offers flexible, ready-to-deploy support tailored to planners’ needs.
Scales easily to support events of any size or complexity.
Reduces errors with a single source of truth for all event details.
Integrates smoothly from planning to production with completely responsive design.
Ready To Learn More?
Discover how Pholeo can transform your event planning process.
Fill out the contact form, and our team will be in touch to show you how we simplify and streamline event logistics.
Event Logistics Software FAQs
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The “best” fit depends on your use case. If you need a single source of truth that unifies specs, budgets, supplier comms, and onsite production, Pholeo is designed specifically for event & conference logistics rather than attendee marketing. It helps teams save time, reduce revisions, and eliminate paper.
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Look for real-time collaboration, budget-with-production integration, mobile-ready onsite tools, and vendor workflow support. Pholeo was built to cover these in one hub so planners don’t juggle separate tools.
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Many “event management” tools focus on registration and attendee engagement; logistics software runs the backend: specs, BEOs, production schedules, suppliers, reconciliation. Pholeo focuses on the logistics side.
