$ space --rooms-hours-holds
A conference planner, on a demo
Every room, every hour, every hold, on one wall. The room is a field on the function, so a change here is a change on the sheet, the agenda and the phone onsite.
spec sync · transcript
The program against the venue
Rooms across days
See the ballroom turn from theater to rounds between sessions, the holds you have not confirmed, and the gaps that could take a late-added meeting.
Holds and tiers
A hold is a hold, not a status-less card on the board. Space tracks what you have asked for, what the venue has confirmed and what you have given back.
Sets and capacities
Theater for 600, rounds of 10 for 400. Capacity and set live with the function, so the function sheet and the space plan agree.
Conflicts you can see
The grid is the program against the venue. When two functions want the same room at two o’clock, they overlap on the wall, not onsite.
A Spec Sync builds your first board from one real BEO or function sheet.
“It’s faster. It’s more accurate. And I don’t have to chase the details anymore.”
Lauren Koleszar, CMP
Meetings Manager, ASIS International
Case study · URMIA
“For 25 years I was stuck translating spreadsheets and mail merges into something venues could understand. Pholeo changed that.”
A lean association team centralized its logistics in Pholeo, cut the Excel and PDF version confusion, and cleaned up the venue conversation without adding staff.
Jack Voorhees
Senior Director of Events, URMIA
FAQ
Straight answers. If yours is not here, ask it on the Spec Sync.
Assigning the venue’s rooms to functions by hour across the program, with holds, sets and capacities on the function itself, so the space plan, the function sheet and the agenda read the same room.
Two functions in one room at the same time overlap on the grid, visibly. A hold with no status is kept separate from a confirmed function so the two never look alike.
Yes. A hold is held, provisioned or released, and the grid shows which rooms you have asked for, which the venue has confirmed and which you have given back.
Sequential functions in the same room each carry their own set, so the flip from theater to rounds between sessions is visible on the wall and on the sheet.
Rooms, capacities and the functions that use them can be imported from your existing workbook, or built on a Spec Sync from the venue’s floor plan and your specs.
No. Pholeo holds the room, the set, the capacity and the time; diagrams and floor plans attach to the function where the crew can open them.
Share one spec and we will build your first board with you.
