In this practical walkthrough, Gregory starts from a blank build and shows how to set up rooms and setups, add menus and rentals with real service notes, and switch on the right taxes and fees so the math is right the first time.

Most function sheet tools are just glorified templates. Pholeo is different. It connects your specs, budget, and team in one place—so you can stop juggling spreadsheets and start planning smarter

Still managing your event logistics in spreadsheets? You’re not alone—but you do have better options. This blog compares leading platforms like Cvent, Whova, Trello, and more, and introduces Pholeo: the only tool purpose-built to replace the spreadsheets behind your AV, F&B, schedules, and staffing.

In the world of conference planning, one wrong formula or missed update in a spreadsheet can derail an entire program. This post sheds light on the hidden vulnerabilities of spreadsheet-based workflows—from accidental data loss to communication breakdowns—and how Pholeo’s purpose-built platform keeps teams aligned, organized, and in control.

Discover how Pholeo simplifies communication and BEO management with a structured, scalable platform built for event planners. From real-time alerts to polished PDF outputs, Pholeo makes vendor collaboration smooth, consistent, and efficient.

Every missed update or conflicting spreadsheet erodes something bigger than your timeline: trust. In this post, we unpack the often-overlooked relationship damage caused by spreadsheet dependency and explore how Pholeo creates transparency, accountability, and real-time clarity for stronger vendor and stakeholder partnerships.

Discover how Pholeo streamlines onsite event production without a single printed page. In this behind-the-scenes look at our sample DemoCon 2025, see how real-time updates, budget-linked services, and seamless team coordination make paperless planning a reality.

What starts as a tidy digital spreadsheet often turns into a printed mess the moment you hit the show floor. In this post, we explore the common pitfalls planners face when bringing spreadsheets onsite—from version confusion to last-minute changes—and how Pholeo helps teams stay agile, aligned, and stress-free in the heat of production.

Discover how embracing transparency in your event planning process can eliminate version confusion, build trust with stakeholders, and keep your entire team aligned. Learn how tools like Pholeo’s activity tracking and labeling make real-time collaboration seamless and stress-free.

Let’s be honest—most event vendors aren’t combing through your spreadsheet tabs to find the information they need. In this post, we break down why traditional spreadsheets often fail as collaboration tools, and how Pholeo’s structured, real-time system ensures the right details reach the right people—without the back-and-forth.

Collaborative spreadsheets help you work together, but they don’t solve version control problems. Learn how smart change tracking and built-in audit logs can save hours of confusion and ensure your event production stays accurate and up to date.

When every spreadsheet version claims to be “final,” none of them really are. If you’re tired of spending hours reconciling edits across multiple files, you’re not alone. Discover why traditional spreadsheets can’t keep up with collaborative event planning—and how purpose-built tools help you share accurate, up-to-date information without the chaos.

If you’ve ever spent hours fixing broken formulas in your event spreadsheet, you’re not alone. Discover how built-in calculations for service charges and taxes can help you eliminate reference errors, save time, and budget with total confidence.

Spreadsheets don’t warn you when something’s wrong—they just keep calculating. In event planning, a single hidden error in a formula can quietly throw your entire budget off by thousands. Learn why relying on spreadsheets for high-stakes event budgets is risky—and how switching to a smarter tool helps you protect your margins and your credibility.

Managing events shouldn’t mean wrestling with endless spreadsheet tabs. If you’re tired of wasting time toggling between sheets and hunting for details, it’s time to rethink your approach. Discover how a modern keyword-driven platform can replace tab overload with clear, searchable information—helping you plan faster, avoid errors, and keep every detail at your fingertips.

If your event spreadsheet has grown into a maze of tabs, hidden rows, and color codes only you can decipher, it’s time to reconsider what “organized” really means. Tab overload doesn’t just slow you down—it creates confusion, bottlenecks, and risks you can’t afford when planning complex events. Learn why spreadsheets become liabilities as your event grows—and how a centralized, live system can help you plan with confidence, clarity, and less stress.

Tired of juggling spreadsheets and trying to track down the “final” version of your event budget? In this video, we’ll show you how easy it is to build a live, accurate conference budget using Pholeo—the all-in-one event logistics platform built for event professionals.

Whether you're managing executive offices, attendee experiences, or staff operations, Pholeo lets you create and update your budget in real time, directly from your production schedule. No guesswork. No rework. Just smart, simple budgeting built for how events actually run.

Planning an in-person event? Understanding average event budgets by type and attendee count is critical for realistic forecasting. We’ve compiled a detailed national averages guide for one-day conferences, multi-day conventions, incentive trips, galas, and more—scaling from 200 to 15,000 attendees. Plus, get a full breakdown of major cost centers like Food & Beverage, Audio/Visual, Venue, and Marketing to make budgeting easier than ever.

In the world of conference and event planning, there's always been an unspoken rule: "Just start with last year's budget." But if you're planning a conference in 2025, that rule is officially obsolete.

Between supply chain volatility, post-pandemic cost increases, and ever-evolving attendee expectations, the pricing landscape for conferences has fundamentally changed. Read how to best manage your 2025 event budget here.

Planning events in 2025? Don't head into peak season without this Q1 recap from Event Logistics Lab. From budget-saving gold-mines, to the evolution of event tech with founder Rocio Aldana, to practical self-care tips that actually help, we’re breaking down the most replay-worthy moments of the quarter. Plus: sustainability strategies, travel perks, and why every event pro deserves a staff meal budget.