Clear Communication, Smooth Production: How Pholeo Makes Vendor Collaboration Simple
If you’ve ever planned a large conference, you know that even the best-laid plans can unravel without crystal-clear communication. Between last-minute BEO revisions, supplier confirmations, and the constant ping-pong of emails, keeping everyone aligned is often the hardest part of bringing an event to life.
At Pholeo, we’ve been in those shoes—and we designed Pholeo to tackle this challenge head-on. Instead of relying on static spreadsheets and scattered attachments, Pholeo creates a living, structured system that makes vendor collaboration feel effortless, no matter how many moving pieces are in play.
Take a multi-day conference as an example. Within Pholeo, each event day is organized in a scalable format that allows you to see exactly what’s happening and when. Let’s say you’re setting up agency staff offices on Friday and Saturday—every product and service tied to those spaces can be clearly itemized and linked to a BEO right in the platform.
Need to loop in your catering manager or AV supplier? You have options. You can add them as a collaborator on specific items so they receive real-time alerts when something is ready to produce. Or, if your vendors prefer working with PDFs, Pholeo generates a polished, BEO-style document with just a click—no more copying and pasting into Word templates.
The real advantage is consistency. Every item you build in Pholeo uses the same structure. Service notes stay attached, updates are tracked, and everyone involved sees the same information. Instead of juggling revisions and clarifying details over countless emails, your team and your suppliers can spend more time getting things done—and less time second-guessing the plan.
When clarity is the default, collaboration becomes second nature. That’s how Pholeo helps planners move from chaos to confidence, one event at a time.
Ready to see how Pholeo can help you communicate with vendors?
See how Pholeo helps you plan and communicate with confidence.
