Run Better Events,
Win More Clients.

Pholeo was built for event agencies who need speed, precision, and scale.

Pholeo is the logistics engine behind high-impact events, giving agency teams the structure, visibility, and speed they need to scale complex programs without losing creative control. From real-time budget updates to production-ready spec sheets, Pholeo centralizes the chaos so your team can focus on what matters most—executing flawlessly and exceeding expectations.

Trusted by Agency Teams

Who Plan Complex Events at Scale

Agency Work Moves Fast.
Pholeo Moves With You.

Centralized Specs That Scale with Complexity
Say goodbye to scattered spreadsheets, redundant decks, and versioning chaos. Pholeo centralizes every production detail—budgets, specs, timelines, vendors—into one shared system that updates in real time as your event evolves.

Simplified Client Approvals & Fewer Revisions
Standardized exports and dynamic updates make it easy to deliver specs your clients and venues can sign off on quickly. No more back-and-forth over formatting, missed details, or conflicting documents.

Fast Onboarding for Teams on Tight Timelines
Whether you're onboarding new freelancers or ramping up for a pitch you just won, Pholeo’s intuitive platform and support team help agency teams get up and running without slowing down production.

Pro-Level Support Without the Overhead
Our Signature Service gives your team expert backup—helping with initial setup, spec conversion, and logistics guidance—so you can focus on the creative and client experience, not the admin.

Your Agency Partner
Beyond The App.

Effortless Adoption Through Personalized Onboarding
Pholeo’s Signature Service ensures that even the busiest planners can get started quickly. With hands-on support, we guide you through every step of integrating your event specs, budgets, and timelines into the platform.

Expert Guidance Every Step of the Way
Our experienced event specialists act as an extension of your team, offering insights and assistance throughout the entire planning cycle—from venue coordination to on-site support.

Proactive Problem-Solving and Planning Support
Pholeo’s team works alongside you to anticipate challenges, address bottlenecks, and provide solutions that keep your event on track, no matter how complex or unexpected the changes.

Customized Event Templates and Tailored Support
Our service includes creating custom event templates tailored to your association’s needs, simplifying workflows, and ensuring your processes are built for efficiency and repeatability.

Event-Ready with Time To Spare
With Pholeo’s service, planners gain peace of mind knowing their event details are accurate, accessible, and ready for seamless execution. From pre-event prep to post-event wrap-up, we help you deliver exceptional results.

See Pholeo in Action

Featured

Discover how to plan events without paper using Pholeo, the ultimate event management tool. Streamline budgets, schedules, and onsite operations digitally while saving trees. Go green and get efficient with Pholeo’s all-in-one platform for seamless, paperless event planning.

Featured
Event Planning Without Paper: Go Green and Get Efficient

Pholeo saves my team hours when producing final production schedules.

By having our team integrated into Pholeo, production schedules build themselves.

Julia McFarland
Program Lead, Sparks

FAQs for Event Agencies

  • Pholeo is built to support agencies managing concurrent programs. You can organize events by client, project name, or internal team, and toggle between them without losing clarity or control.

  • Most agency teams are up and running within a day. For time-sensitive projects, our Signature Service team can help you import existing specs, configure templates, and deliver a ready-to-go workspace—often in under 48 hours.

  • Our Signature Service includes personalized onboarding, custom event templates tailored to your association’s needs, proactive planning support, and access to our experienced event specialists throughout your entire planning cycle. You get both the tools and the team to ensure your event’s success. To learn more Click Here

  • Pholeo is designed to consolidate what those tools attempt to do separately—production schedules, specs, budgets, and notes—all in one platform. Many agency teams report Pholeo eliminates at least 3 other tools they were previously using.

  • Pholeo prioritizes data security and privacy by implementing industry-standard encryption protocols and secure data storage practices. We regularly update our security measures to protect user data and ensure compliance with relevant privacy regulations.

  • We offer flexible licensing options based on project volume, number of users, and whether you’d like to include Signature Service. We’re happy to customize a plan that fits your workflow—just book a demo and we’ll walk you through it.

 Thought leadership from event experts.

Say Goodbye to Broken Spreadsheets and Scrambled Specs.

Plan faster. Collaborate better. Deliver exceptional events.
Discover how Pholeo can transform your event planning process.
Fill out the contact form, and our team will be in touch to show you how we simplify and streamline event logistics.