Goodbye, Paper: How Pholeo Makes Onsite Event Production Seamless
Imagine this: It's 5 AM. The show opens in three hours. You’re running on coffee, adrenaline, and a binder thicker than the conference program. Every time you shuffle between your printed spreadsheets and the latest BEO, you’re praying no last-minute change fell through the cracks.
That scenario is all too familiar for seasoned planners—and it’s exactly why Pholeo was built.
To show what’s possible, we created DemoCon 2025, a demonstration environment designed to simulate a real, multi-day conference. The goal? To prove you can plan, produce, and adapt every detail—without ever printing a single page.
From Planning to Production—No Printer Required
When planners think about “going onsite,” they often picture days of translating digital plans into physical packets. In many cases, this migration isn’t just a formality—it’s a bottleneck.
In our DemoCon 2025 simulation, Pholeo bridged that gap by keeping pre-planning and live production in one connected workspace. Here’s how it worked in practice:
Service-Level Detail, Always Updated
The team could access a complete roster of services for any day—each labeled, assigned, and fully specced out. No toggling between versions. No outdated printouts.Everything Linked to Budget
Every item carried a direct connection to the master budget, so there was no second-guessing whether a change impacted costs. If something shifted, it was reflected instantly.Clear Assignments and Ownership
Each service was assigned to specific team members responsible for execution. As items were checked onsite, they turned green in real time—so everyone knew exactly what was done and what was pending.Built-in Visual Verification
With a quick upload, photos were attached to any service record, giving stakeholders visual confirmation without a separate email chain.Instant Adjustments
When updates were needed on the fly, the team simply filtered for that day’s services, made edits, and kept moving—without friction and without paper.
A Simpler, Smarter Way to Produce Events
Event production doesn’t have to rely on reams of printed notes and a highlighter. By eliminating paper from the process, you unlock:
Greater accountability
Real-time clarity
Faster decisions
Less waste (and a lighter bag)
Pholeo was designed for planners who want to stay nimble, whether they’re in the pre-con phase or standing on the show floor.
If you’re still lugging binders to every event, it might be time to try a different approach.
Ready to see how Pholeo can help you ditch the paper for good?
See how Pholeo helps you plan and communicate with confidence.
