Event Logistics Lab: Q1 Wrap-Up
Event logistics best practices, budgeting strategies, event tech trends, and sustainability tips — all packed into one quick Q1 2025 wrap-up. Learn from event industry experts like Lee Avery, Julie Larson, and Trish Rothman. Get insights from founders Rocio Aldana and Greg Perrine on what’s next for Pholeo, and how to thrive during the busiest time of year. Subscribe to Event Logistics Lab for more industry insights, power-half hours, and tools to help you plan better.
Gregory Perrine · Apr 10, 2025 · 2 min read
Budgeting, Burnout & BEOs – What We Learned in Season 1
Did you miss us? We missed you. The Event Logistics Lab podcast is back with a Q1 recap that hits harder than 2025 menu pricing
In this 15-minute rewind episode, co-host Rocio Aldana (COO + co-founder of Pholeo) walks through the top takeaways from our first season — from cutting F&B costs without sacrificing quality, to finding small moments of calm in the chaos of peak season. If you’re an event planner, vendor-side pro, or logistics mastermind, this is your back-pocket summary of everything we’ve learned so far.
What’s Inside This Episode:
**💰 Budgeting Brilliance ** Lee Avery joined us to break down how to cut costs, not quality. Think: the hidden cost of staff meals, how to prep for 2025 pricing spikes, and why daily reconciliation isn’t just for accounting nerds.
**🔌 Event Tech (and the back-of-house reality) ** Rocio took us through her 15-year journey in the world of event tech — from binder tabs to building Pholeo. And yes, we talked about eating cold fries behind Hall A pipe and drape.
**🧳 Corporate Travel & Loyalty Hacks ** Trish Rothman gave us the real talk on travel: reward points, planning for group travel headaches, and one unforgettable Delta story.
**🌱 Sustainability (That Doesn’t Suck) ** Julie Larson kicked off the season with smart, authentic ways to reduce event waste — no gimmicks, just measurable impact (like simplifying your buffet options).
**🧠 Burnout & Self-Care for Planners ** Marley joined us for a feel-good Power Half Hour on finding calm in a high-stress industry. From meditation moments to mental check-ins, she reminded us why you matter as much as the event does.
Perfect Listening For:
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Planning during peak season (hey May & June 👋)
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Scrubbing specs or BEOs
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Needing a dose of encouragement between meetings
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Craving tactical tips with zero BS
Links & Resources:
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🌐 Explore our event planning platform: www.pholeo.io
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📬 Got ideas or want to be on the podcast? Contact us
Final Shoutouts:
To everyone who joined us this quarter — from the polished Zoom pros to the friends who dropped by our office mics for Power Half Hours — thank you. We loved learning from you, laughing with you, and occasionally dragging corporate event tech platforms that shall not be named.
Got a story? A tool we should feature? Something to say about BEOs? We’re all ears.
Follow us @pholeo.io and wherever podcasts stream. And remember, no… coffee is not free, Linda.
