Plan Faster,
Scale Specs,
Wow Your Clients
Ditch multi-tab spreadsheets and version chaos. Pholeo puts budgets, specs, timelines, suppliers, BEOs, and reconciliation in one place—purpose-built for complex, multi-venue programs.
Save 40% Pre-planning Time Without A Single Spreadsheet
Build Logistics, Budgets, and Specs in Minutes
Spin up a Pholeo (your live program space) with our guided builder—inventory, locations, and services populate as you go, then collaborate in real time across venues, suppliers, and workstreams. The result is a spec-ready workspace your whole team can trust from day one.
Automatically Add Locations & Suppliers
Centralize venue profiles, menus, and supplier record to save hours on data entry. Building in Pholeo means data is structured the same way for every evnet. Everything stays linked so updates cascade to budgets, timelines, and docs automatically.
Import Production Details & Create Preliminary Specs
Import timelines, rooms, and session data; map services to space. You’ll move from rough plan to client-ready preliminary specs without rebuilding the same details twice. Changes made to the agenda automatically connect to project specs, saving hours of updating and cross-checking dates, times, and locations.
Polish Event Specs in One Central Production Environment
Bring every spec into a single, production-ready workspace where your team, suppliers, and leadership work from the same live service cards, attachments, and comments. Changes ripple to budgets, timelines, and docs automatically, cutting revisions by 50–75%.
Customize, Collaborate, and Go Paperless Onsite
Produce your entire event in one operating system and access information on any device. Make assignments, upload final invoices, floor plans, and finalize your on-site playbook to execute an event without a single piece of printed paper.
Pholeo is the first platform that truly
eliminates the need for paper when
producing an event. My onsite team
had reservations about not having their
binders, but by the end of the first day,
everyone was asking me where
Pholeo has been their entire life.
Julie Larson
F&B Lead Cisco GSX
Unlimited Events, Unlimited Pholeos
Per-License Pricing
Whether you’re prepping RFPs or running a city-wide, Pholeo scales with your license count—not per event. Producer licenses keep clients and vendor partners aligned without straining the budget.