Most function sheet tools are just glorified templates. Pholeo is different. It connects your specs, budget, and team in one place—so you can stop juggling spreadsheets and start planning smarter

Still managing your event logistics in spreadsheets? You’re not alone—but you do have better options. This blog compares leading platforms like Cvent, Whova, Trello, and more, and introduces Pholeo: the only tool purpose-built to replace the spreadsheets behind your AV, F&B, schedules, and staffing.

In the world of conference planning, one wrong formula or missed update in a spreadsheet can derail an entire program. This post sheds light on the hidden vulnerabilities of spreadsheet-based workflows—from accidental data loss to communication breakdowns—and how Pholeo’s purpose-built platform keeps teams aligned, organized, and in control.

Every missed update or conflicting spreadsheet erodes something bigger than your timeline: trust. In this post, we unpack the often-overlooked relationship damage caused by spreadsheet dependency and explore how Pholeo creates transparency, accountability, and real-time clarity for stronger vendor and stakeholder partnerships.

What starts as a tidy digital spreadsheet often turns into a printed mess the moment you hit the show floor. In this post, we explore the common pitfalls planners face when bringing spreadsheets onsite—from version confusion to last-minute changes—and how Pholeo helps teams stay agile, aligned, and stress-free in the heat of production.

Let’s be honest—most event vendors aren’t combing through your spreadsheet tabs to find the information they need. In this post, we break down why traditional spreadsheets often fail as collaboration tools, and how Pholeo’s structured, real-time system ensures the right details reach the right people—without the back-and-forth.

When every spreadsheet version claims to be “final,” none of them really are. If you’re tired of spending hours reconciling edits across multiple files, you’re not alone. Discover why traditional spreadsheets can’t keep up with collaborative event planning—and how purpose-built tools help you share accurate, up-to-date information without the chaos.

Spreadsheets don’t warn you when something’s wrong—they just keep calculating. In event planning, a single hidden error in a formula can quietly throw your entire budget off by thousands. Learn why relying on spreadsheets for high-stakes event budgets is risky—and how switching to a smarter tool helps you protect your margins and your credibility.

If your event spreadsheet has grown into a maze of tabs, hidden rows, and color codes only you can decipher, it’s time to reconsider what “organized” really means. Tab overload doesn’t just slow you down—it creates confusion, bottlenecks, and risks you can’t afford when planning complex events. Learn why spreadsheets become liabilities as your event grows—and how a centralized, live system can help you plan with confidence, clarity, and less stress.

Planning an in-person event? Understanding average event budgets by type and attendee count is critical for realistic forecasting. We’ve compiled a detailed national averages guide for one-day conferences, multi-day conventions, incentive trips, galas, and more—scaling from 200 to 15,000 attendees. Plus, get a full breakdown of major cost centers like Food & Beverage, Audio/Visual, Venue, and Marketing to make budgeting easier than ever.

In the world of conference and event planning, there's always been an unspoken rule: "Just start with last year's budget." But if you're planning a conference in 2025, that rule is officially obsolete.

Between supply chain volatility, post-pandemic cost increases, and ever-evolving attendee expectations, the pricing landscape for conferences has fundamentally changed. Read how to best manage your 2025 event budget here.

Discover how to plan events without paper using Pholeo, the ultimate event management tool. Streamline budgets, schedules, and onsite operations digitally while saving trees. Go green and get efficient with Pholeo’s all-in-one platform for seamless, paperless event planning.

Learn how to accurately estimate coffee quantities for conferences. Discover effective strategies to manage coffee consumption, budgeting tips, and best practices for ensuring your event runs smoothly without exceeding your budget.

Discover the advantages of integrating all your event planning tools into one platform. Learn how Pholeo simplifies event logistics, enhances collaboration, and reduces costs for seamless event management.

Creating a comprehensive event budget is crucial to the success of any event. A well-structured budget provides a high-level overview while allowing for detailed analysis of individual cost components. Learn how to create an effective event budget and leverage technology to ensure accuracy and efficiency.

Event planning is a complex endeavor where even the smallest detail can make or break the success of an event. From lanyards for badges to the perfect placement of forks and knives, missing an important detail can throw everything off track. Learn how to ensure nothing falls through the cracks in your event planning by leveraging technology and best practices to stay on top of every detail.

Discover how technology is transforming event planning with the latest trends and tools. Learn about real-time collaboration, integrated planning platforms, AI-driven automation, and more. See how Pholeo is leading the revolution in event logistics and efficiency.